Table of Contents
前言
當我們年紀大了，很多事情都會在一天必須處理，不管私事和公事，都會讓我們記的很辛苦。對於忙碌的人更複雜的混亂，包括電子郵件、短信和來回的電話等等的公事外，還有下班後接小孩買菜什麼的瑣事已經完美佔據你的腦袋。所以對於公事，我們必須更加小心，因為忘記了可能會為你帶來很多意想不到的災難，所以會議日程表的存在是為了消除這個過程的痛苦。上次說過的減少會議的次數，因為其實會議是個很浪費時間的行程，所以我們需要減少會議來增加我們的生產力。
如何減少花在會議準備上的時間
首先，我們要學會過程自動化。會議日程安排軟件通常讓你連接你自己的日曆，自動找到你什麼時候忙，什麼時候有空，並讓其他人在你的日程表中選擇最適合他們的時間。如果你需要協調一個有很多人參加的大型會議，這些應用程序可以讓每個參與者投票決定什麼時候對他們來說是最好的，並提出對最多的人來說是最好的選項。
通過自動化會讓你準備會議的流程變得簡單，包括在你選擇的應用程序中獲得會議通知，將所有新的會議平台納入你的CRM，或在會議後自動發送後續電子郵件。一旦你選擇了你的應用程序，通過自動化你的會議安排來充分利用它。使準備會議的流程變得簡單，包括在你選擇的應用程序中獲得會議通知，將所有新的會議平台納入你的CRM，或在會議後自動發送後續電子郵件。
今天就為你整理了幾個 2021好用的會議工具軟體介紹 ，能夠幫助你在設置會議時消除猜測的軟件，避免同個時間有兩個會議相撞，還有節省記得什麼時間有會議，取而代之的讓科技來提醒你而且幫你更好的準備會議，而且都是讓你能免費使用基本的功能，肯定能讓你有最好的會議體驗！
2021好用的會議工具軟體推薦
讓他人與你一起安排會議的最佳會議安排程序 – Calendly
Calendly用於讓他人與你一起安排會議。首先通過將Calendly連接到你的日曆（谷歌日曆、iCal、微軟Office 365或Outlook），讓它了解你何時有空。然後，你為你提供的會議類型創建不同的會議選項，如 “30分鐘的電話面試 “或 “客戶接待會議”。
Calendly有一系列的細節，你可以為你提供的每一種會議類型添加。最後，你向需要與你安排會議的人發送一個鏈接，這樣他們就可以看到你什麼時候有空，併申請他們需要的會議。免費配套支持一種會議類型，但從高級配套開始，你可以根據需要進行多種類型的會議。
Calendly將所有確認的會議同步到你的日曆上，並提供在被邀請人的日曆上創建一個事件，**也有工具可以設置自動提醒電子郵件給與會者。**雖然Calendly在安排與組織內的個人或團隊成員的會議時效果很好，但它的自定義事件和外發鏈接使它成為與外部客戶、顧客和同事聯繫的理想工具。 Calendly有廣泛的整合選項，包括Salesforce、HubSpot、Zoom、GoToMeeting和Zapier，但你確實需要訂閱一個付費配套來獲得這裡的全部好處。
通過將Calendly連接到自動化程序，你可以做一些事情，比如每當有新的會議安排時就創建新的Zoom會議，或者將新的會議平台添加到你的電子郵件營銷列表中。這裡有一些例子可以開始使用，但你可以定制工作流程以使用你最喜歡的應用程序。
Calendly定價：免費，功能有限；付費計劃8美元/月起。
內置在日曆應用程序中的最佳免費會議調度器 – Calendar
Calendar不僅僅是一個會議安排程序，它是一個成熟的日曆應用程序。它提供網絡和移動版本，整個界面讓人感覺很像Google Calendar。它還提供會議調度功能，如創建可定制的時間段和可共享的預訂鏈接。然而，谷歌將其最好的一些約會安排工具放在付費牆後面，而Calendar則免費提供這些工具。你可以用免費計劃創建最多兩個可定制的時間段，並將該應用程序連接到你現有的日曆服務中。
Calendar在人群中脫穎而出的地方是其廣泛的統計部分。它跟踪你的每一次會議，發現趨勢的發展。除了明顯的統計數字，如你在過去的一天、一周、一個月甚至一年中在會議上花了多長時間，它還能發現出席記錄，指出拒絕或錯過會議的人的百分比。它甚至強調了你最有可能與誰開會。在努力實現更好的參與時，這是一種可能非常有用的東西。而且，這一切都被捆綁在一個整潔的概述部分，具有吸引力和信息性。使用另一個日曆應用程序可能感覺有點多餘，但如果你想深入分析你的會議，並在不花錢的情況下獲得一些會議安排，這就是要去的地方。
Calendar定價：免費；如果有更多連接的日曆和調度時間段，則從10美元/月起。
用於安排多種會議類型的最佳會議軟體 – CalendarHero
CalendarHero（前身是Zoom.ai）與Calendly類似，你可以創建不同時間的會議類型，並分享鏈接，這樣人們就可以與你安排會議。你可以將它與你的日曆整合，這樣它就能自動得知你什麼時候有空，或者你可以手動設置空閒時間。
該服務還帶有一連串的功能來定制你的活動，包括添加地點細節（如果你在一個物理位置開會）或視頻會議細節（如果你在網上開會）。如果你使用谷歌或微軟的單點登錄來登錄你的CalendarHero賬戶，那麼它可以自動創建視頻聊天會議，無需任何額外設置。CalendarHero與Calendly有很多重疊之處，但它在免費層中有更多的內置會議類型，並有一些更多的工具來定制你的會議細節。如果你想更進一步管理你需要安排的所有各種會議，CalendarHero是一個不錯的選擇。
CalendarHero定價：免費，功能有限；付費計劃8美元/月起。
最好的免費會議安排軟件 – ScheduleOnce
附表Once界面 OnceHub的ScheduleOnce讓你創建多種會議類型，包括默認的15分鐘、30分鐘和60分鐘的會議類型，並分享一個鏈接，客人可以用它來與你安排會議。然後，人們可以選擇一個日期和你的一個可用時間段來預約。因此，它與我們測試的許多其他服務相似，但使它脫穎而出的是，它在我們所看的所有會議調度應用程序中擁有最慷慨的免費層級之一，它對多達25個用戶是免費的，你可以創建無限的會議和會議類型，甚至與各種視頻會議服務同步。
這款應用可以與Google Calendar、iCloud和微軟的所有日曆服務同步，包括Exchange、Outlook和Office 365。對於視頻會議，它還可以連接到Zoom、Google Meet、Microsoft Teams、GoToMeeting和Webex Meetings。假如你和自動化的程序一起進行連接，你就可以做一些事情，比如每當有新的會議安排時，就給你的客戶發送Zoom鏈接，或者在HubSpot中從你的預訂中創建新的聯繫人。
ScheduleOnce定價：免費提供25個用戶許可證；付費計劃每個用戶許可證9美元/月起。
快速選擇日期的最佳免費會議軟體 – Rallly
誰星期一有時間？週二怎麼樣？這就是非常簡單的網絡應用Rallly。它幫助你和你的伙伴們找到一個合意的日期來聚會，一個只做一件事並且做得很好的工具有一種優雅的簡單性。Rallly讓每個人，包括設置投票的人，完全匿名地提交他們的答案。不需要創建賬戶，只有組織者需要提交一個電子郵件地址。該網站承諾，你的數據 “永遠不會用於任何商業目的”，而且該項目是開源的，所以可以檢查代碼。
你輸入一些你想見面的建議，並邀請人們通過輸入他們的電子郵件地址或向他們發送一個鏈接來回答你的投票。對於你創建的每一個投票，下面都會出現一個討論框，任何人都可以在那裡留下評論。Rallly的主要缺點是它只讓你建議日期，而不是時間。它也沒有任何管理工具或高級調度功能，更不用說與你的日曆連接。但是，有時候，簡單的就是好的。如果你和你的朋友只是需要一種方法來安排一個電影之夜，這是一個好辦法。
Rallly定價：免費。
你已經擁有的最好的會議軟體 – Google Calendar
如果你已經像地球上的其他人一樣擁有一個谷歌賬戶，那你就可以使用其中一個最直接的會議軟體了。Google Calendar。當你創建一個活動時，添加你的客人，並點擊查找時間，然後谷歌做所有的艱苦工作。它將向你展示每個人的並排日曆，甚至提供建議時間，讓你知道小組中有多少人可以在每個時間段進行。如果你想在你的組織內安排會議，這是你需要的唯一解決方案。
當涉及到更先進的日程安排工具時，谷歌最近也加強了其遊戲。新的Google Workspace個人計劃，起價為10美元/月，包括先進的約會安排工具，如你可以與他人分享的預訂頁面。這讓任何擁有電子郵件地址的人都能與你創建一個約會，並直接顯示在你的谷歌日曆中，不需要第三方服務。
Google Calendar與所有其他谷歌應用程序緊密結合，而且因為谷歌可能已經有你所有的聯繫人和有價值的信息存儲，所以沒有增加安全風險。但最重要的是，你不需要一個新的應用程序，Google Calendar已經存在了。
谷歌日曆定價：基本的日程安排是免費的，帶有預約工具的谷歌工作區為10美元/月。
匿名組織會議的最佳會議軟體 -When2meet
When2meet的界面雖然並沒有什麼好看的，但如果你想在不交出任何個人信息的情況下與人計劃見面，網上沒有更好的選擇。這個工具可以讓你匿名創建一個活動，設置可用的日期和時間，然後與其他人分享該活動的鏈接。
當別人點擊該鏈接時，他們會來到活動頁面，在那裡他們可以輸入自己的名字–或者任何名字，如果他們想超級小心的話，並標記出他們在什麼時候可以參加活動，在可用的時間段中。將鼠標懸停在一個時間段上會顯示哪些人可以參加，哪些人不可以。當然，這種完全匿名的方式意味著沒有辦法核實任何回應的人是否是他們所說的人。如果你只是和你信任的朋友一起計劃一個活動，這應該是很好的，雖然。不過，用戶可以在輸入姓名的同時輸入密碼，這樣他們，也只有他們，可以在以後回來修改他們的答案。When2meet是完全免費的，儘管該網站包括一個捐贈鏈接，如果你想給開發者扔幾塊錢。
When2meet定價：免費。
最好的會議日程安排軟件，用於詳細的會議邀請 -Arrangr
很多會議日程安排軟件的缺點是，它們往往需要訪問你的日曆，這可能是一個相當大的隱私問題。我們測試的一些工具甚至要求獲得刪除整個日曆的許可。雖然這對一些服務來說是正常的，但如果你不願意採取這一步，也是可以理解的。 Arrangr同意這一點，它提供了一個獨特的客人模式，可以幫助彌合這一信心差距。
進入Arrangr的網站，點擊立即開始免費使用，該服務將詢問你是否想嘗試以客人模式設置事件。然後，你將通過一個嚮導，幫助你設置活動的每一個細節，包括你想邀請誰，有哪些時間段，以及活動將在哪裡舉行（在線或親自）。當你完成後，你仍然必須輸入一個電子郵件地址，所以它不是網上最私密的工具，但它提供了大量的功能來定制你約會的每個細節。它的免費層級提供無限制的1:1會議，無限制的小組會議（最多15人），以及一個預訂頁面。
Arrangr定價：免費，如果有更多的團體會議接收者和更多的預訂頁面，則為4美元/月。
結語
正確的會議安排程序可以幫助你快速有效地將會議納入你的日曆。你可以通過自動化你的日程安排工作流程，甚至自動化會議行動項目來保持生產力的發展。這樣一來，不僅僅是調度變得輕而易舉，而且整個過程也隨之變得輕鬆。
好用的會議軟體包括了這些特徵：
易用性：有兩組人在使用一個會議調度器：活動組織者和對其作出反應的人。一個好的會議調度器應該對這兩組人都容易使用。
與其他應用程序/服務的整合：首先，你需要將會議調度器連接到你的日曆應用程序，所以一個應用程序支持的日曆服務越多越好。我們還對那些與項目管理軟件以及Zapier等自動化工具整合良好的應用程序給予了額外的重視。
能夠自動設置視頻通話：能夠迅速與人進行視頻通話比以往任何時候都更重要。許多會議調度器不僅可以將事件添加到你的日曆上，還可以通過Zoom、Google Meet和Microsoft Teams等常見服務生成視頻聊天的鏈接。
預約提醒和跟進：雖然一個會議調度器可能會與你的日曆整合，但不能保證你的任何與會者會收到提醒，讓他們準時出現。好的會議調度器能夠提醒每個人他們的會議即將到來，有些甚至允許你自動發送帶有會議摘要的後續電子郵件。
性價比高：通常情況下，核心的會議調度功能對一定數量的用戶是免費的，但像提醒、視頻通話設置、自動化、甚至調度多個會議等額外功能將是訂閱的一部分。我們權衡了這些工具所提供的價值與它們的付費計劃的成本有多少。
在疫情的反復不定的環境下，為了照顧自己和別人，會議軟體漸漸的會讓我們在家辦公時候更時常的使用，取代了面對面會議的次數，今天就來試試看這些會議軟體來整理你的凌亂的工作行程，下次就不用自己記得你有些什麼會議了。
這期的文章就到這裡，謝謝你看到這邊，假如有什麼想要知道的歡迎留言，也能和我分享你的意見。
假如你還沒看本期的週報，可以點擊下面按鈕馬上閱讀精彩內容哦！
最後，假如你喜歡這期文章或者覺得對你有幫助，希望你能幫我分享出去給其他人，
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