教你 如何實現無會議日 ! 星期幾安排沒會議最好?

前言

許多人一直在說,他們被安排了很多會議,以至於他們無法完成工作,畢竟有時一個會議就是幾個小時,最慘的是一個沒結果的會議真的會影響你的工作和效率。相比你一定也體驗過在結束一天的工作後想:”哇,我整天都在開會,我沒有一分鐘時間做我的工作”。

為什麼會議會影響你的工作效率?

為什麼會議會影響你的工作效率?

這些會議大多數都不值得投入時間,很多會議其實帶領的人沒準備好議程才會導致會議時間拉長從而導致你的計劃被一個endless的會議打斷。

遲到/不准時開始 – 很多時候可能在等老闆從另外一個會議來主持這個會議,沒想到上一個會議也被拉長了,這是我們也只能苦苦等待老闆開好了上個的會議。

管理不善 – 有時候會有很多無謂的瑣事在會議被討論,可能是昨天看了哪個netflix,看了偶像的節目,分享新買的包包都變成了會議的“議程”。

會議的效果? – 在你的上一次會議之後,是否有任何決定或行動要採取?還是只是安排了另一次會議? 人們在做其他事情–當會議運行不暢,人們整天被困在會議中會發生什麼?人們就會在會議期間做自己的工作。

當然有時後我們也不能避免不去參與會議,不是說會議一定不好,只是說我們可以通過一些辦法來拒絕會議來提高我們的生產力,就好像空出一天來處理你的工作,那天是完全沒有會議的打擾的,這樣的效率保證你大大提升。那麼應該在 星期幾安排沒會議最好 呢? 還有 如何實現無會議日 ? 假如你不想錯過的話,就馬上往下看來一起學習!

星期幾安排沒會議最好 ?

其實也不是說我提到的星期幾沒會議就一定是那天最好,主要目的就是我們把工作的主導權拿回來,不是讓時間控制我們一切,讓我們把一周中的一天拿回來,以提高生產力!我也是根據外國的一些公司例子和我現在的環境來比喻,我覺得 星期五是最好的一天沒安排會議的。

這裡的想法是為了保護整個一天的生產力,因為更靠近週末,可以有自己的時間好好休息,所以這天的爆發力是會讓你意想不到的,想必沒人會要週末打開電腦吧?所以就會在這天盡全力的做完你的項目,報告,和一些創意工作。這些事情需要時間,而且很重要。當你想到完成了這些下班迎接你的就是happy Friday和TGIF,會讓你的生產力大大提高,目標只有一個 – 準時下班 TGIF!我把所有事情都做完了,所以我腦子裡就沒有周一早上需要做的事情的清單了。這也是心理健康的一大好處,我的休息時間現在更放鬆了

當你的計劃做某件事情,然後又有其他事情出現。這種情況每週都會發生好幾次,這意味著我的待辦事項清單上有各種各樣的事情,但我從來沒有去做。這就是為什麼沒有會議的星期五是如此絕配。首先:我整個星期都在期待這一天的到來。這就像是對我回复完全不emails和打完了全不電話的獎勵。沒有會議的星期五也給了我一個機會,讓我補上整個星期丟掉的東西。我已經嘗試了一段時間,而且我必須告訴你,現在我在周五的工作效率要高得多。我一直在清理我的待辦事項清單。

如何實現無會議日

既然我們決定好了空出一天來進行無會議日後,現在的問題就是如何實現了。這裡列出幾個建議讓你參考,你也可以根據你的情況來想出最適合你的方法實現無會議日

計劃屬於你自己的星期五

如何實現無會議日 計劃屬於你自己的星期五

從簡單的開始,把屬於你的星期五封鎖起來。如果你想保護你的時間,你需要 “封鎖它”。如果你不給自己安排時間做工作,你會很快發現你沒有時間了。”但是,我的雇主不允許我在星期五做一整天的工作。” (這句話聽起來有多傻?)。

其實這也是屬於一些溝通的問題,我上週就這樣做了。現在,一個星期後,我很高興看到我的周五日程。今天上午9點,我只有一個0.5小時的會議或者是沒有。在上午9點30分之後,我有一天的其餘時間安排在我的項目上工作,當然我也很幸運我的工作至少不是整天都是開會。

你會觀察到幾件事,大多數人都會避免在周五安排工作。這些人無論如何都會把你的日程安排成雙倍/三倍,或者他們有重要的事情,這些人無論如何都是你想要見的人。只要你懂了如何”封鎖“週五將迅速成為你一周中最有成效的一天。結束工作週的感覺真好!

配合科技

如何實現無會議日 配合科技

你也可以參考上篇帶給你會議軟體來幫助你安排你的會議,巧妙的避開週五的會議。Google Calendar有個很好的功能,使用外出功能來自動拒絕當天的會議請求,但這是一種極端的措施,但是在非常時刻是最好用;在Clockwise設置的團隊無會議日,當您的組織中有人試圖在這一天安排會議時,Clockwise會自動建議另一個不同的日子。不僅如此,我們的自動駕駛功能意味著Clockwise將自動建議最不具干擾性的時間。

不要單獨行動

如何實現無會議日 不要單獨行動

如果你是一個領導角色,為你的團隊規定一個 無會議日能讓你變成公司的偶像。這就是發生在Pinnacle管理系統公司總裁邁克爾-布魯克(Michael Breuker)在前一家公司的事情。當時,邁克爾正在管理一個顧問團隊,一位新的首席執行官上任後在全公司範圍內實施了 “週五不開會 “政策。 “這很糟糕,”邁克爾說。”像這樣的政策是很時髦的,而這正是這位CEO在做的事情,”邁克爾說。 “他對他所接管的業務一無所知,他只知道如何實施最新的管理趨勢,而且這樣做沒有考慮到公司的運作方式、文化等。”

靈活性

如何實現無會議日 靈活性

這時又會牽扯到一個 – 靈活性。邁克爾對該公司無會議日的另一個問題是,它是一個籠統的政策,沒有考慮個別團隊的需求。 “不是所有的團隊都以同樣的方式運作,”邁克爾說。 “有些工作比其他類型的工作更需要協作。有時,由於有其他事情發生,週五是你唯一能在日曆上安排一個重要會議的日子。”

Atlassian對實施 無會議日有一些有用的建議,他們稱之為GSD日。他們建議將團隊會議、一對一會議和全公司會議從GSD日移開。但是,他們寫道,在GSD日安排白板會議、外部候選人面試,以及職能專家就複雜問題進行合作的會議,都是可以的。

如果你必須在你選定的日子裡開會,盡量把它安排在一天的開始或結束,這樣一來,你仍然會有一個很好的無會議時間塊。或者考慮一個自然的休息點,如午休或午後的休息時間。

結語

其實實現無會議日不是教唆我們可以偷懶,反而是把工作效率提升起來才是我們的出發點,情境轉換對注意力和生產力是致命的。根據研究員索菲-勒羅伊的說法,當你切換任務時,你的一部分大腦仍然在思考之前的任務。這些想法需要一些時間才能安靜下來,這樣你才能完全集中精力在手頭的任務上。在這期間,你的表現會受到影響。研究人員稱這種現象為 “注意力殘留”。而研究表明,平均需要25分26秒才能恢復到你在被打斷之前的效率水平。這意味著任務轉移,即使是短暫的,也會使你損失多達40%的生產時間。

從Shopify到Facebook的公司都接受了 “無會議日”。每週留出一天時間專注於低頭工作而不被會議打斷,可以提高生產力並減少壓力。來吧,屏蔽掉整個星期五。感覺很好,不是嗎?

我相信週五將迅速成為你一周中最有成效的一天。結束工作週迎接美好的週末的感覺真好!這個策略我覺得是個很好的方法來提升效率外,還能拒絕一些無意義的會議專注你該做的,那麼你覺得你下個星期五是不是要開始無會議日了呢?歡迎你和我說出你的看法!

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